1. The name of the Club
1.1 The name of the club is Svenska Volvo P1800-Klubben.
2. The intention of the club
2.1 The club is a national, non-profit-making and cultural association.
2.2 The club shall work for preservation of P1800 in original condition, without
economical interests(¹.
2.3 The club shall work for the general public to be aware and take interest in
the Volvo P1800.
3. Activities
3.1 The club shall work for the goals mentioned in section 2.
3.2 The club shall publish a magazine for the members at least 4 times a year.
3.3 The club shall arrange meetings and make it easier for members to
communicate
4. Membership
4.1 The club has ordinary members and members of Honour.
4.2 The applicant will receive membership after having paid the membership fee,
stated by the annual meeting.
4.3 The annual meeting can grant a person honorary membership if he/she has been
merited and if he/she has consent to this in writing.
5. Rights of decision and executive
authority
5.1 The annual meeting has the highest rights of decision.
5.2 The management of the club is handled by the Board. The Board has to execute
decisions från the annual meetings and during the mandat period the Board can
make decision regarding the running operrations of the club
6. Activities and Annual Meeting
6.1 The financial year enclose the time January 1st up to and including December
31.
6.2 An annual meeting has to be held once a year before the end of August. The
Board has the right to decide exact time and place.
6.3 The Board summons to annual meeting not later than 3 weeks before the date
of the meeting. Included with the summon, a suggested agenda should be enclosed
to all registered members of the club.
6.4 Motions to the annual meeting shall be received by the Board not later than
8 weeks before the meeting.
6.5 At the annual meeting, following items are to be noticed::
- The electoral- and memebers register should be
revised.
- Has the meeting been proper noticed?
- Election of a Chairman for the meeting.
- Election of a secretary
for the meeting.
- Election of 2 adjusters for the meeting
- Election of 2 vote counters
- Presenting the Annual Report for the
proceeding financial year.
- Presenting of the economical report
- Presenting the auditor's report
- Ratifying the balance sheet and profit and loss account
- The Boards freedom from responsibility
- Election of Chairman of the Board
- Election of cashier
- Election of members of the board
- Election of accountants
- Discussion
of motions
- Ratifying of entrance and membership fees
for the upcoming financial year.
6.6 Election of Chairman and Cashier shall be
done every second year and at separate occations. Members of the board are
elected for a period of 2 years. Election of accountants
are done once a year
6.7 Every club member has the power of one single vote. Voting by representative
or by warrant are not permitted
6.8 Decisions by voting are taken by singel majority. The chairman of the
meeting has casting vote
7. Audit
7.1 At least two auditors shall be elected.
7.2 The board shall, not less than one month before the annual meeting, supply
the auditors with account records, minutes of all boardmeetings and annual
report.
7.3 At any time during the financial year,
the auditors at their request, have access to minutes, accounting material and
cash account in order to perform necessary inspections
8. The Board
8.1 The Board shall concist of 5 members at least
8.2 The Board can form a quorum when at least 4
members are present. When votes are equal the chairman has a casting vote
8.3 The Board assembles when the Chairman or at
least 4 other members of the Board summons to meeting.
8.4 The legally responsible publisher for the club's magazine is to be selected
by the Board
8.5 The Board can either itself or by selected representative act in behalf of
the Club against authorities or/and individuals
8.6 Authority of signing for the firm: The Board has the right to choose the
persons who will have the authority of signing for the firm
9. Fees
9.1 Members and entrance fees are determined at the annual meeting
9.2 Honorary members don't have to make payment for members fee
9.3 The members fee is counted for a calendar year
9.4 Members not paying the members fee prior to Mars the 1st is considered
having announced his/her resignation from the Club.
9.5 Payed members fees are not refunded
10. Resignation
10.1 A member who has announced his/her resignation from the Club in writing, is
immediately released from his/her membership
11. Excluding
11.1 A member of the Club who acts and/or works against the club's interests can
be excluded. Decisions of excluding are taken by the Board
12. Alteration of statutes
12.1 Suggestion for alteration of statutes can be made by member of the Club
12.2 The Board shall be provided with such suggestions not less than 8 weeks
prior to the annual meeting
12.3 At voting, a majority of members, entitled to vote, must approve the
suggested alteration
13. Dissolving of the Club
13.1 Only the Board has the right, at the annual meeting, suggest a dissolving
of the Club
13.2 Decision of dissolving the Club must be taken at two successive annual
meetings
13.3 At voting, a majority of members, entitled to vote, must approve the
suggested dissolving of the Club.
13.4 If a decision of dissolving has been taken, The Club's assets will be
disposed in the way the last annual meeting has decided
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